Chapter Communications Blog

 

Diana Lagalante PMI CH 2019jpeg

Author: Diana Lagalante

The PMI Swiss team launched the first "Meet the Swiss PMI community webinar" on May 16th to engage in an interactive way with all members through a Q&A session and to instruct on the many benefits of being a member at PMI.
Stay tuned, we are preparing for the next LIVE webinar on Social Media Engagement with the SM&Marketing Team.

Carlos Martinez Arteaga 100x100

Author: Carlos Martinez Arteaga, PMP

Dear members and newsletter subscribers,

"A man who dares to waste one hour of time has not discovered the value of life" - Charles Darwin.

I turned 41 not long ago, and it was not until about now that I have started to think how precious time is. I have always liked being on time, taking time to do things correctly, and taking time to do nothing, but now it is all different, time has become very important for me, and I am very conscious about it.

In the end I suppose all sayings are really there because they contain a truth, for this case at this stage of my life "Time is Gold".

I have mentioned also in the past that I am the father of 3 kids aged all below 7, and for those who are in the same boat and can relate, then you know how time can fly away without having done anything. As a father of 3, I try being more efficient so that everything takes less time to get done, this requires concentration and being constantly on.

For me time, from not even thinking about it at all has become a weighting scale, where I value what is worth doing and when, this has helped me to prioritize and to avoid rework, as I am only engaged in that which is important at that point of time and that I know is ready to be done.

Being conscious of time, and knowing that it is now or never, has helped me to take a step forward and make decisions in a way that I can take control on my path. For example in the past I might have thought that I could attend an event next time, now I evaluate if it is worth going at all, and if it is and there is nothing else burning, I do it.

It sometime comes to my head a movie in which time becomes a currency and the rich are those who have the most and the poor are those who struggle to now if they will be able to see the sunrise, in a way I now see it like that.

At work, I am sure you have been in the position where there is always someone who robs our time. It is important to create relationships at work, thinking if they are genuine or not, and how we can get the most out of that relationship, in the case of relationships that we know are none existent and that any effort in it, I think that not without being polite, that the time spent on these should be minimized.

Then when in a team, we should identify who is robing the team’s time, these people should be immediately shut them down, assigning them an specific task which they have to complete, therefore keeping them busy, and avoiding that they lose the focus and the team’s focus.

Going back to our personal life, invest time with those which matter and genuinely care for you, doing what you and they most like, no matter what, always find time for things that make you feel happy to be alive.

Time is the coin that you will pay with, and that I am sure they will treasure when they realize that there is no more valuable currency than time.

"You may delay, but time will not" - Benjamin Franklin.

Take it easy,

Carlos

 

 

Mentorship Program
 
Are you looking for an experienced Project Manager who can support you as a sparring partner in your next career step? Or are you, as a well-seasoned Project Manager, looking for a volunteer opportunity where you can share your experience with a less experienced colleague? Then, the mentoring program of PMI Switzerland might be interesting for you.
We are currently still looking for mentees and mentors across Switzerland. 
 

Marc Lahmann, Leader Transformation Assurance, PwC Switzerland

Thomas Parlitz, Assurance Manager, PwC Switzerland

Transformation Assurance: Benefits management, more than a mere buzzword in today’s demanding and changing business environment?

In the world of project management, amid efforts to sell large-scale business transformation programmes and control their success, ‘benefits management’ and ‘benefits realisation management’ are terms that are becoming increasingly commonplace. However, these processes often stop after the business case has been approved by the sponsor.

How can this be in a highly competitive business environment where change is omnipresent, investments are micromanaged by financial controllers, and failed business transformation programmes can endanger the careers of executives and managers?

An organisation’s success is not built on the capacity to adapt to change, or the right investment in new markets or products. Instead success, perhaps the very existence of an organisation, hinges on the overall benefit realised by implementing change through a transformation programme.

 

Continue reading here: https://www.pwc.ch/en/insights/risk/benefits-management.html

Download the pdf version here: https://www.pwc.ch/en/publications/2019/Benefits_management_EN2019_web.pdf

 

Geetanjali Bhat

Author: Geetanjali Bhat, PMP

 

To a person with a hammer, all challenges look like nails

“To a person with a hammer, all challenges look like nails”. What a thought-provoking quote on our perspectives. At this evening’s event, speaker John Carton shared great insights on how we can face challenges with different perspectives. "Think and Analyse" is the need of the hour!

Generally, people learn a technique that they use for all problems. Sometimes we see only different solutions to fix the problem rather than actually analyse the problem.

John explained this beautifully through an interactive session.

If we are compelled to do something, then we do it out of conviction and not because its required to be done. We go further and we do an extra mile when we are convinced about something.

He spoke about NEMAWASHI decision-making to actually “go around the root” of a problem. NE means “from root” and mawashi MAWASHI means “to go around”. When we analyse our decision-making techniques and take on a different route, we can achieve a better solution.

 

John mentioned that “sometimes chances of success are just 30% and the reason for success is most importantly PEOPLE”.

Too many times we do have a great solution that is easy and simple to work on, but we tend to be so engaged and preoccupied in achieving success in a short time that we fail to see the simple and easy solutions which can be achievable. Many people tend not to take the time to "pause & think".

We should consider our techniques of decision-making wisely by deciding slowly, considering alternatives and implementing rapidly. To follow this technique, we need to pause and think by taking a step back and considering all alternatives.

We put on our thinking caps when challenged with the question, ”what are alternate uses of a paperclip?” we were amazed to find so many uses of a paperclip other than its actual functional use.

The fact that time invested upfront to evaluate a problem thoroughly is repaid by a swifter implementation, brings one to a very insightful realization. When we engage time to think well, we develop more alternatives.  The more the alternatives we have evaluated and analysed the better the decisions.

This can be illustrated more through a simple example:

If a room full of people is too warm, what are the possible solutions to make the people more comfortable?

  • Open the windows--- > Windows cannot be opened
  • Have the people come out the room -> Outside its very cold

To generate the right alternatives, we have to understand the problem correctly. In this case, the AC actually may not work or the AC temperature is set too low. If another room is available, we can shift the people or we can set the right temperature of the AC.

 

The audience enjoyed a great knowledge sharing session when the speaker gave us some insights  to deriving the best solutions through “voice of the customer” and “true need”.

  • Analyse the voice of the customer
  • Define the true need
  • Define the measurement of success

The test measures divergent thinking or flexibility in our thinking in different areas, and gives us the ability to generate several possible solutions to a problem. Sometimes multiple brainstorming techniques give us different possibilities of best solutions.

John engaged all of us with an exercise of convergent thinking. He asked us simply, “How does one make a fire?” This exercise illustrated how we can make a long list to the most important requirement.

The audience gained great insights and knowledge from the evening’s session. As Mr. John Carton would say, “To a person with a hammer, all challenges look like nails,” but choosing the best tools from our repertoire helps us remove the nails and take the best decisions to implement the best solutions.

 

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