Author: Carlos Martinez Arteaga, PMP
Dear Members and Newsletter subscribers,
Spring, sun, warm weather, thunderstorms and wind... unpredictable weather.
In this newsletter I would like to talk a bit about Stakeholder Management, directly linked with effective communication of course.
When trying to achieve an objective, we will soon realise that amongst others, there is always an external factor so called the stakeholders, those people that have an interest and an impact on the way you may reach your objective.
We find stakeholders in all situations, in our house with the family, at work with the project team and those outside directly or indirectly impacted by us, with our friends... all of them are stakeholders that we need to manage if we somehow want to influence them in a way that we can achieve our objective.
I think that there are 5 important considerations to correctly manage our stakeholders:
1.-Identify the stakeholders, and know when to engage them.
2.-If you have a team, assign stakeholders to team members.
3.-Ask for stakeholder feedback, their opinion - engage them. Asking for an opinion makes people feel valued. Consider that if you ask someone for their opinion they will expect that you take it into consideration.
4.-If you do not want to have direct input from the stakeholders and want to make them feel engaged and at the same time gather input, you might want to use a survey, and as a follow up send them back the suggestions that were received.
5.-Finally, treat stakeholders with true interest and respect their ideas. In many cases they will return the favour...
It is not easy to meet everyone's expectations, or to implement everyone's ideas, but if you justify your decisions they will understand, and will know that you have considered their interests.
Consider also that your stakeholders will have their own stakeholders as well, which might make decisions or opinions unstable, like spring...
I hope you enjoy reading the newsletter.
Provide ideas to the team so that they know what your interests are so that they may take them into consideration for future newsletters..
Author: Serge Garazi, PMP
Hope you are doing well. Work here, at Department Operations, continues at full speed.
3 short topics in this paper:
Second, you may have noticed a redesign of the Events Page of the website at https://pmi-switzerland.ch/index.php/events . It now displays pictures rather than a mere list of events. If you haven’t done so, you may want to visit. Remember to login as a member, in order to benefit from the Member’s discount. Thanks to Phil Soupart and Carlos of the Technology Team for that. And… remember that you have the possibility to be the first to know of upcoming events: just subscribe to the Email push lists of your region at the bottom of the same Events Page!
Last, but not least, the Job Opportunity List will be rolled out soon, as an additional service to our chapter members who are looking for new opportunities. Keep posted.
Thanks to the PMO Team and to the Technology Team for their work.
Wish you a happy and successful spring!
VP Operations, GDPR Lead
Authors: Krisztian Sardi, PMP, and Daniel Rodellar, PMP
Marc’s daughter asked him: “What do you do all day at work?”. “I ask questions and get answers”, he replied and she then said: “Aaah… OK, ... so you are a chatbot!”
On Thursday 12th April 2018, PwC hosted the event that made the association between artificial intelligence (AI) and project management (PM). Manuel Probst started the presentation by explaining the evolution of project management profession.
During this event we learned what the main cause of failures of projects / programs are, and then we discussed about the definition of AI (Artificial Intelligence).
With a review of the past years of Project Management, as the starting point of the event, we learned that around 200 years ago the industrial revolution changed society for good.
Did you know that it all started in Egypt with constructing the Great Pyramids (4500 years ago), or perhaps even earlier. It wasn’t until the 20th century that the term “project management” gained some popularity and ever since then it has started to evolve into what it is today.
Experts are predicting that Artificial intelligence (AI) in industry will change everything about the way we produce, manufacture and deliver. Machines could one day be taught to learn how to adapt by themselves, rather than having to be spoon-fed every instruction for every eventuality.
Beyond data integration and process automation, self-driven project management no longer looks like mere science fiction.
Marc Lahmann continued, giving us his view on the anticipated evolution of AI in project management as follows:
He presented potential use-cases for all 4 steps. Finally, he answered the question of what does AI in Project Management mean to us, project managers in the near, mid- and long term future.
Artificial intelligence and machine learning could be used for everything in Project Management. However quoting Stephen Wolfram: "we can automate everything that can be described." But, can we clearly describe everything?Ccan we clearly describe in an exact manner what a machine could execute and will the results be always as expected?
Why AI for project management? Well, since we still have projects failing - either on Scope, on Time or on Benefits -, we have repetitive tasks in PM and that we humans unfortunately do not have unlimited capacity (for data) and can only work 24h for 1 or 2 days max!
Some of us personally like to receive factual data based advises - no matter if it comes from a machine - that would help me, my colleagues, the project, the organization deliver better, more predictable results. What do you think?
As a child one of my favorite movies was “Back to the Future”. In 1985, at the age of pure cable telephones, no internet and no “Watson” I watched fascinated the McFlys having video phone calls in their daily life. Today I watch my robot mower doing its job better and better day by day without my inputs.
Hmm. You still ask. And so what?
Well, we definitely can not tell how it is going to be in 30 years.
What we can agree on though: it will be much much different than today, and beyond our current imagination!
Event: Artificial Intelligence & Project Management: Beyond human imagination!
PMI-CH Event team Romandie Thursday, April 12, 2018 from 6:00 PM to 9:30 PM (CEST) Geneva, Switzerland
By Marc Lahmann (Assurance Director) and Manuel Probst (Assurance Senior Manager).
AI will transform project management. Are you ready?
Author: Agata Czopek, PMP
The last two months has been extremely busy for me. Thanks to you:)
I was overwhelmed by the number of people that contacted me after our Annual Membership Meeting with a question – “Can I join PMI Educational Foundation Department”?
Happily I can announce now that we have built a new great team! But what do you do? – you might still ask… We are taking small steps to reach our desired state where project management skills are known in Swiss schools. Where kids are doing small projects in classrooms, when teachers teach team building, creativity, critical thinking, problem solving through project based learning. Where we are magnifying the power of Non-profits and Non-Governmental Organizations in delivering their missions through the application of project management.
Want to join us?
I will never be able to reach our goal alone:)
VP PMI Educational Foundation
PS Want more? Read our small section below to find out more about our team!
Author: Carlos Martinez Arteaga, PMP
Dear Members and Newsletter subscribers,
Recently I have been in two situations where the simplest solution fixed my problems.
One was related to the layout of rooms in my house, and the other within a project team.
In both cases I had done several changes, thinking that they would solve my problem, these had not been easy to implement, and brought along complications, mainly regarding the duration to implement these and the side effects once implemented.
I had really thought about these changes, thinking that they would definitely solve the problem, but no, the problem did not go away.
Finally, I realized that I had gone maybe too far, making things even more complex, and with a simple and quick fix, I found out that sometimes things can be fixed easily.
I learnt that having a clear idea of what the problem is can then result in an easy fix and that we should strip out those things that surround a problem but are not actually the problem.
Spring arrived and brought longer and warmer days.
Enjoy the newsletter and take care.