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Newsletter Editorial March2021

 

 Author : Geetanjali Bhat, PMP

Dear members and newsletter subscribers!

Today, I see good sunshine and long bright evening outside my window giving all of us a ray of hope ahead. As we mark in 20th year of PMI Switzerland, “the new normal” with longer lockdown and stricter measures, we from PMI community are continuously learning, innovating new ideas and sharing with the world.

Last year, we all know how an exceptional year it had been starting with online events. This year we have planned for more exciting events with latest subject’s expertise going on, all over the world. Soft skills sessions like “How to present powerfully online” would be soon held this month.

And of course, the much-awaited 20th Anniversary event would be announced soon; I am sure there will be loads of fun and surprises to all of us in coming months. Stay Tuned!

I would like to thank PMI Switzerland community for creating innovative events and surprises that we continue to learn and aspire each of us in the community.

I wish every member of PMI community, healthy and safe days ahead. Let’s all think positive and keep learning and motivating each other in our PMI community.

Cheers!

Geetanjali Bhat, PMP

Introduction to the DA Mindset and the PMI DA Certificates

 Author: Nikola Goran Čutura, PMPKandidat2 Nikola Goran utura

 

After the initial Disciplined Agile event held virtually last June, that attracted more than 100 participants on-line, we are happy to continue with the series.

The next event will be the interactive workshop with Alvission, PMI training partner. This workshop will concentrate on real-world examples of DA and on possible certification paths. If you want more practical information oa DA practical usage and how you can benefit from being DA certified, this is the right opportunity!

Alvission will give a short introduction and then they will explain DA with a showcase and a practice example for an Agile Transformation with the DA Toolkit and how to choose your WoW, your Way of Working.

 

Participants will be able to ask questions and discuss with the DA experts. The four DA certificates offered by PMI are: DASM, DASSM, DAC and DAVSC.

During the workshop participants will learn what these abbreviations mean, understand the added value of the associated certificates and see the possibilities of becoming certified.

 

As a reminder, Disciplined Agile (DA) is a hybrid process toolkit that provides context-specific guidance for individuals and teams and is known as the world’s only comprehensive Agile Body of Knowledge.

Disciplined Agile is the business-leading process decision toolkit that links the collaboration of agile software development, DevOps, IT and business teams in your organization.

The Disciplined Agile (DA) Toolkit provides a simple guide to help organizations make context-sensitive choices about their Way of Working (WoW) to create a solid foundation for business agility.

 

The event is open to all interested parties and is free of charge so don’t hesitate to join and learn about new opportunities!

Looking forward to ZOOM-ing you on March 2nd at 18:30!

 

Disciplined Agile – Interactive Live Online Workshop

 

DA image2

 

Editorial Newsletter February 2021

Daniel Rodellar 100x100

Dear members and newsletter subscribers,

 

This edition of the newsletter is bringing you a combination of news about exciting future events and a glimpse of past events, so you can assess what has happened on our events' side. The teams are doing great efforts to bring you events that are interesting for the Project community that we are.

 

We would like to take this opportunity to thank our volunteers for their hard work to “keep the lights on”, and our sponsors for their support and engagement. These days many things keep changing constantly. Change is happening too frequently, and we do not have the time to cope with all of it. Rules and people change, behaviors change, and we need to adapt to keep on. Probably if we had a record of changes (like we do in projects) since 2020, we will have a long list and some changes on the previous ones will make it difficult to track.

 

On the newsletter side we also have changes, happening mostly on the backstage. New people are joining, some are leaving, and some change positions. Sometimes we can arrange transitions, and transfer knowledge and know-how, and sometimes it comes as a surprise with immediate effect, no time to transition. We need to navigate these waters and get in mind the vision of the bright days that we remember, to guide the boat to that destination.

 

On behalf of the newsletter team, I wish you all to be safe, in good health and to have the courage to navigate against all storms, using your project gears, tools, wisdom and knowledge to succeed. Use your expertise to maneuver your projects to destination.

And thank you, our reader, for the precious time you spend with us!

 

Daniel Rodellar, PMP

Publications Director

Traditional Gantt chart or Agile sprints to plan your project - Why not both?

Ziemba

Author: Christopher Michael Ziemba, PMP

Traditional Gantt chart or Agile sprints to plan your project - Why not both?

On January 21, 2021, PMI Switzerland received a special treat. Our own Martin Härri (PMI PMP®, PMI-SP®, PMI-ACP®) condensed for us important lessons from his 30 years of project experience into an 80-minute web event. As a founding member of PMI Switzerland, former chapter president and ever-present volunteer, Martin is hardly a new face for our membership. He is currently serving as the Coordinator of our Chapter’s Corporate Network and Co-Lead for Swiss PM Conference 2021. 

Martin’s presentation describes in detail the hybrid project management strategy he has developed and implemented for a particularly complex project at SIX, in his role as a Senior Project Officer. The 20+ million Swiss Franc New Clearing Platform Project began with an Agile approach (backlog of features to be developed in sprints), but this was quickly determined not to be suitable, as the project needed much more detailed planning in advance. The ultimate solution was a bespoke approach utilizing favorable and appropriate elements of both Traditional and Agile approaches. At the core of this approach is a detailed plan, as in any traditional project. However, the management cycle follows more an Agile approach and has 5 steps, i) Set up schedule, ii) Start Sprint, iii) Execute work, iv) Close Sprint and Demo, and v) Retrospective. Martin described how his implementation of each step suits the needs of his project and notes which elements are drawn from Traditional, and which are drawn from Agile practices. 

Particularly noteworthy points from the presentation include using the Gantt chart for planning the schedule but generally relying on the scrum board to manage the work, the concept that you can demo anything, not just software releases, and the importance of tracking the execution of actions that arise from the retrospective. Martin also described the tools that he employs through the project cycle and ultimately conducted a live retrospective with the audience.

The feedback from the audience (of up to 140 participants) was overwhelmingly positive both during the retrospective and in the survey collected after the event. I would like to thank Martin once again for providing PMI Switzerland with an incredibly constructive, specific and insightful presentation, delivered in an engaging and professional manner.

Organizational support for this event was provided by Pia Henzelmann, Isatu Barrie, Prasanth K. Nair and Christopher M. Ziemba. A recording of Martin’s presentation, with questions from the audience, is available at https://youtu.be/5dvgHTbrPVw. 

 

Martin Härri

 

Project cycle

PMP Open Space event February

Patryk Nosalik

Author: Patryk Nosalik, PMP

With so much disruption going on, where can you discuss the fundamentals of your everyday PMP practice? At PMI Open Spaces (OS)!

 

Since many of you like the interactive workshops where you can make network connections, whilst being heard in a safe space, we are starting 2021 with a bimonthly cycle of Open Spaces.

Last year we broached Agile topics, we went far out on the role of the Product Owner.  We found this on one hand ‘sexy’ but on the other maybe not so many of us actually are or have had much to do with all forms of Agility.  Yet most of us are, or hope to become, Project Management Professionals, so in conducting a retrospective of our last session, we want to start with something probably more relevant to all of us.

How many of you find that… you don’t use all of the knowledge areas covered by the PMBOK in your daily work? Yet are you fascinated by those areas?

Or, when flashing your PMP credential, may it be that the new project / new employer/ new client, could expect your expertise where maybe you haven’t had so much practice recently?

Or particularly in Switzerland, where so many PMI members are of an international background, would you like specific help on Swiss stakeholder management? Or even, are you Swiss and would like to put these international PMs straight?

Or have you found that the application of a particular knowledge area or technique is more problematic in your particular environment than you had thought just from learning about it? And despite the forthcoming changes in the new PMBOK, you still need to know the fundamentals of project management. 

 

So, this is why we feel there is a need to provide a safe space to address these potential issues and questions you may have. In order to make sure it is safe, i.e. that you may want to share some of the things that you find difficult, we are making some improvements to our meeting:

  • No recording – no, you won’t see the event after the event. You are free to share secrets and it stays within the few people in your breakout room.
  • Smaller breakout rooms – it is easier to open up to a few people than to many, so we will open many small break out rooms to create the necessary intimacy and so you can build trust more easily with your colleagues.
  • It may sound obvious, but we’ll facilitate an ice-breaker so you know who you are sharing your know-how with, and this will help you make good network connections, something you can’t always do at a typical webinar.
  • We only have the topics that you bring, in this way we don’t have issues someone else found interesting but could be irrelevant for you. So do come armed with your real-life problems you want solved by your trusted expert colleagues.

We can go over any topics you have, as that is how an Open Space works. Since we also like to share the know-how of the facilitation format as much as we see value in its outcome, I provide here the Open Spaces principles and how this next session is to be run.  Of course you can adapt to your own needs in your company. Usual purposes of these are to use the collective intelligence of all the participants, not hampered by hierarchy or silo, such as for creative ventures, problem solving and retrospectives.

 

OS Principles:

  • Whoever comes is the right people
  • Whatever happens is the only thing that could have
  • When it starts is the right time* 
  • When it's over, it's over **
  • The Law of Two Feet ***

Now since they were devised for a physical environment, I here offer adaptations to an online format: 

* We will start on time, but when we go to breakout-rooms within the event may vary  

** We will probably go on until the allocated time, but we can give ourselves the flexibility in the future

*** “The Law…” this refers to the possibility of using your “two feet” to go elsewhere if you want to add or gain value elsewhere, so online this would mean going between breakout rooms at the event. If leaving the event altogether, for the benefit of learning so important in agility, please do let us know why you leave if you do, it would be most kindly appreciated.

 

Proposed OS format for 18th February: 

  1. All participants start in one room with an introduction of the theme to be addressed.
  2. All participants introduce themselves in say 10-30 seconds (depending on numbers) say name, position, company, what is the main thing they’re coming with  (a summary, not the detailed question or case study at this stage).
  3. The participants are invited to add their questions for discussion to the backlog 
  4. The Backlog of items to be discussed is in the hands of the facilitator and could be visible to all.
  5. Participants can add to the backlog either on own or via organiser or facilitator depending on the set up chosen.
  6. A backlog of items can either be collected in advance or from the participants, or brought in for the meeting, (on the 18th we will do it at the meeting itself) in which case a part of the time of the session is for this backlog creation.
  7. Facilitator will take a few items, create breakout rooms for each, and participants may go to any room they like.
  8. The room will be held open for a short time, say 5-10 minutes.
  9. The person whose question it is, should ask it to the group to get answers and clarify any uncertainties until they get the required understanding. 
  10. Anyone else in the room can answer, comment, and so on.
  11. Discussion for each item is timeboxed to a predetermined several minutes, i.e. 5-10 minutes.
  12. People can change rooms (law of two feet).
  13. At the end of the time, everyone comes back to the main room.
  14. Facilitator takes the next few items to be addressed, and the rooms are recreated for the new items.
  15. Participants can add to the backlog at any time.
  16. At the end, everyone should reconvene for a general Q&A / feedback sharing.

Now whilst the theme is classic PMP areas, Open Spaces themselves are an agile meeting format, so we do reserve the right to some changes on the 18th, and that’s ok. If this event goes well, we’d like to hear of participants' engagement to fuel topics for further themes to these cyclical drop-in interactive events made by PMI Switzerland for you, be it around classic PMP or agile PM topics. In the meantime, see you 18th February!